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Export Shipping Team Lead

Job details

Job type:Full Time
Date added:10.3.2023
Employer:Celeros Flow Technology / Dollinger International
celerosft.com/en-us »

Job description

For over 140 years our products have helped ensure the safe, reliable operations of key industries. With a passion for precision and partnership, Celeros Flow Technology continues this heritage of high performance and dependability, providing mission critical, sustainable flow control solutions for our customers around the globe.

Celeros Flow Technology is looking for individuals with a voice and a vision. We embrace change, diversity and promote new ways of looking at old ideas. We seek talented professionals to join our world-class team of innovators in a global, collaborative & multi-cultural environment, where you will be challenged, supported, and inspired to be extraordinary.

Job Summary:
This role is responsible for the planning and execution of all export activities for product and materials for Aftermarket and Original Equipment. Managing the shipping team ensuring regulatory compliance for shipments, all essential shipping licences / documentation, and review of internal processes and procedures to ensure efficient operations of the team.

Principle Duties and Responsibilities:
- Overseeing and handling shipment operations and customer requirements for global export of product and material
- Meeting compliance at all times to regulations which includes internal policies and procedures and external government regulatory requirements
- Point of contact for export shipping compliance functions and regulatory bodies in conjunction with other functional points of contact across the Celeros organisation
- Review, update and maintain internal processes and procedures to continually drive process improvements whilst aligning with high quality standards
- Supervision of the shipping team driving performance, knowledge sharing and team dynamics
- Work collaboratively with the project management function to ensure original equipment or associated material shipments are planned for in a timely manner with necessary export licences and compliance documentation
- Plan and coordinate shipments in line with production and on time delivery requirements
- Perform operational activity to release and close manufacturing work orders
- Customer invoicing in line with physical shipment, quantities, values and Celeros invoicing standards
- Coordinate and prepare international logistics documentation requirements relevant to customer orders (e.g., customs declarations, packing lists, invoices, bills of lading, certificates of origin etc.)
- Liaise with freight forwarders to organise shipments and support gathering of essential information to assist with shipping arrangements
- Ensure all shipping information is provided to appropriate internal and external parties
- Processing customs documentation and reviewing for accuracy and completeness
- Ensure all relevant paperwork is completed on time to provide customs clearance
- Problem solving and developing short notice solutions
- Act as the point of escalation for export shipping issues
- Maintaining the freight database
- Prepare timely information and reports as specified and requested by management
- Other duties as required

Knowledge, Skills and Abilities:
- Strong knowledge of export regulatory requirements, shipping and customs documentation and ability to track regulatory changes
- Results-oriented and utilize speed, accuracy, and accountability to service internal and external customer needs
- Originating action to drive process improvements; identifying improvement opportunities; generating ideas and implementing solutions
- Ability to handle multiple tasks in a fast-paced environment dealing with multiple stakeholders, deadlines and follow through
- Excellent problem solving and decision-making ability
- Strong planning and organisational skills
- Effective communication skills
- Strong attention to detail
- Ability to form and build relationships with stakeholders across the organisation
- Strong teamwork orientation and building of cohesive teams facilitating the completion of goals
- Ability to work on own initiative and within a team environment
- Ability to work effectively in a changing environment
- Proficient in Microsoft Office and any ERP system

Education and Experience:
- Relevant experience in a similar role within a manufacturing environment
- Hands on experience of exporting internationally, understanding of customs regulations and export controls
- International trade qualification, Import / export qualification or training is desirable
- Supervision of a team is advantageous

Adaptability: Maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements, or cultures.

Communication: Clearly and succinctly conveying information and ideas to individuals and groups in a variety of situations; communicating in a focused and compelling way that drives others - thoughts and actions. Engages the audience and helps them understand and retain the message.

Continuous Improvement: Originating action to improve existing conditions and processes; identifying improvement opportunities; generating ideas and implementing solutions.

Continuous Learning: Actively identifying new ideas for learning; regularly creating and taking advantage of learning opportunities; using newly gained knowledge and skill on the job and learning through their application.

Contributing to Team Success: Actively participating as a member of a team to move the team toward the completion of goals.

Initiating Action: Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive.

Managing Work: Effectively managing one?s time and resources to ensure that work is completely efficiently.

Work Standards: Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

All Celeros divisions are committed to the effective use of the Celeros Values. It is important that all employees understand and utilize these values when performing the duties of his/her position.

Quality encompasses all aspects of Celeros? business, and every employee shares the responsibility to prevent the occurrence of any nonconformity relating to product, process and the quality system. All employees have an obligation to identify and record any such nonconformity, and through designed channels, initiate and recommend solutions.

CELEROS Flow Technology is an equal opportunity employer.

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